This Privacy Policy (hereinafter – the "Policy") describes how the EURASIAN SAXOPHONISTS ASSOCIATION FOR THE DEVELOPMENT OF PERFORMANCE EXCELLENCE (hereinafter – "We", the "Association") collects, uses, stores, and protects your personal data when you use our website https://www.eurasiansax.com/ (hereinafter – the "Website") and related services (membership, events, etc.). By using our Website and services, you entrust us with your data, and we strive to ensure its maximum security and confidentiality.

1. Who We Are and How to Contact Us
The operator of your personal data is:
EURASIAN SAXOPHONISTS ASSOCIATION FOR THE DEVELOPMENT OF PERFORMANCE EXCELLENCE
Legal address: Moscow, intra-city territory of the municipal district Severnoye Medvedkovo, Studeny proezd, building 38, block 1, apartment 64
PSRN: 1177700005713
TIN/KPP: 9715298720 / 771501001
Contact email for data protection inquiries: esa.public.mail@gmail.com

2. What Data We Collect and Why
We process your data based on your consent, our agreement (membership), and the legitimate interests of the Association.

Data Categories
Data you provide to us:
—Name (or arbitrary form of address);
—Email address.

Data collected automatically:
—Technical data (IP address, cookie data, browser and device information).


Processing Purposes:
—Solely to contact you, address you by name, and respond to your inquiry or request;
—Ensuring the security and functionality of the Website, protecting against unauthorized access and DDoS attacks, analyzing anonymous visit statistics to improve the Website’s performance.

Legal Basis:
—Your explicit consent, given by voluntarily filling out and submitting the feedback form;
—The legitimate interest of the Association in maintaining the integrity and security of our IT asset (the Website).

3. Cookies and Similar Technologies
Our Website uses cookies – small text files stored on your device. We use them exclusively to ensure the technical functionality of the Website and improve user convenience. Necessary cookies (Mandatory): These files are essential for the basic operation of the Website. They allow us to preserve your actions during a single session (e.g., filling out a feedback form) and ensure the Website’s security. These files cannot be disabled, as the Website would not function properly without them. Functional cookies: These files allow the Website to remember your preferences (e.g., language selection) to provide a more personalized and convenient experience. Analytical cookies: These files help us understand how visitors interact with the Website (which pages are visited most frequently, whether errors occur during loading). This allows us to improve the Website’s performance and content. Your voluntary consent is required for their use. You can manage cookie settings through the pop-up banner displayed during your first visit to the Website, or adjust your browser settings at any time to block or delete cookies. Disabling analytical cookies will not affect your ability to use the Website.

4. How We Share Your Data
We may share your data with the following categories of recipients:
Event partners: Competition and festival organizers, concert venues, jury members – strictly to the extent necessary for organizing your participation.
IT providers: Third-party services for data storage, hosting, email campaigns (e.g., hosting providers, Google Workspace). We select only trusted providers that ensure an adequate level of protection.
Government authorities: Only in cases provided for by the current legislation of the Russian Federation.
When transferring data outside the Russian Federation, we will ensure its protection in accordance with legal requirements.

5. Your Rights as a Data Subject
You have the right to:
—Access and rectification: Request information about your data that we process and correct inaccuracies.
—Erasure ("right to be forgotten"): Demand the deletion of your data if it is no longer necessary for the stated purposes or if you withdraw your consent.
—Withdraw consent: Withdraw previously given consent to data processing at any time if processing is based on it. Withdrawal does not affect the lawfulness of processing carried out prior to withdrawal.
—Restriction of processing: Request restrictions on the processing of your data in certain cases (e.g., during verification of accuracy).
—Data portability: Receive your data in a structured, machine-readable format for transmission to another operator.
—Lodge a complaint: You may file a complaint with the authorized body for the protection of the rights of data subjects (Roskomnadzor in the Russian Federation).

To exercise your rights, send a request to our contact email specified in Section 1

6. How We Protect Your Data
We take necessary and sufficient organizational and technical measures to protect your data from unauthorized access, alteration, disclosure, or destruction. These measures include:
—Encryption of data transmitted via HTTPS;
—Regular updates of our systems and security audits;
—Restricting access to your data only to employees and contractors who need it to perform tasks.

7. Data Retention Periods
We retain your personal data no longer than necessary for the purposes for which it was collected or as required by law. Member account data is retained for the duration of membership and for 5 years after its termination to fulfill financial and tax obligations. Data processed based on your consent (e.g., for newsletters) is retained until you withdraw such consent.

8. Changes to the Policy
We may update this Policy from time to time to reflect changes in our practices or legislation. We will notify you of any significant changes by posting the new version of the Policy on the Website with the date of the last update. Continued use of the Website after changes are made constitutes your acceptance of the new version of the Policy.

9. Contacts
For all questions regarding the processing and protection of your personal data, you can contact us by email: esa.public.mail@gmail.com.